Privacy Policy

Ovation Drama Club (“I,” “we,” “us,” or “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Notice provides information on how we collect, process, store, and share your data in accordance with the UK GDPR and EU GDPR (collectively referred to as “GDPR”).

If you have any questions about this notice or how we handle your personal information, please contact us using the details in the How to Contact Us section.

1. Your Rights to Be Informed

Under GDPR, you have the right to be informed about how we collect and use your personal data. This notice explains our data practices in a clear and transparent way.

2. Who We Are

Ovation Drama Club is the data controller responsible for your personal data. Our club is based in [Insert Club Address], and we ensure compliance with all relevant data protection laws.

3. How to Contact Us

• Address: Ovation Drama Club, [Insert Address]
• Email: privacy@ovationdramaclub.com
• Phone: [Insert Phone Number]

4. Data We Collect

We collect personal data from our members, participants, parents/guardians (for minors), and suppliers, including but not limited to:

• Members and Participants: Name, Address, Email, Phone, Date of birth, Emergency contact details, Payment information, Images/videos from events, Medical information (if required).
• Suppliers: Name, Address, Email, Phone, Bank details, Relevant contract details.

5. Special Category Data (SCD)

We may collect special category data, such as health information or children’s data, which will be processed with care and in accordance with legal requirements.

6. What We Do with Your Data

We use your data for club-related purposes such as managing memberships, processing payments, and promoting events. We also use your data to ensure health and safety at events.

7. Lawful Basis for Processing

We process your data under various lawful bases, including contractual necessity, legitimate interest, legal obligation, and consent (where applicable).

8. Marketing

We may send you marketing materials about events and performances. You can opt out at any time by contacting us or following the instructions in marketing emails.

9. Sharing Your Information

We may share your data with trusted third-party service providers, such as ticketing platforms, payment processors, and cloud storage services, to deliver our services.

10. Transfer of Personal Data Outside the UK

We aim to store data within the UK or EEA. If transferred outside of these regions, we will ensure adequate safeguards are in place to protect your data.

11. How Long We Retain Data

We retain personal data only as long as necessary. Membership data is retained for 5 years after lapsing, financial data for 6 years, and media (with consent) is kept until deleted on request.

12. Your Data Protection Rights

You have the right to access, correct, delete, or restrict processing of your data. You may also request data portability or object to certain processing activities.

13. How to Make a Complaint

If you are unhappy with how we handle your data, please contact us first. You may also file a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

14. Cookies

We use cookies to enhance user experience on our website. By continuing to use the site, you consent to our use of cookies. You can manage cookie settings via your browser.

15. Changes to Our Privacy Policy

We may update this privacy policy as needed. Any changes will be posted on our website, and we encourage you to review the policy periodically.